Accounts Payable for Property Managers
Our bookkeepers enter your vendor invoices and owner and management company bills in AppFolio, Buildium, Rentvine, or Propertyware, check every payable for duplicates, and keep your AP moving. You review and run the payments, so you stay in control.
Everything your payables need, nothing you didn't ask for.
Payables, entered for you
Vendor invoices and owner and management company bills, entered in your property management software by bookkeepers who do this all day.
30 days of guided onboarding
A dedicated Account Manager sets up your processes and makes sure the right workflows are in place before you settle into the routine.
Duplicate checks on every payable
A dedicated team of experienced bookkeepers reviews all payables so duplicates never make it into your books.
Daily automated audit checks
Our proprietary audit software checks your books every day and flags issues as they appear.
AP Solutions does one thing well.
That focus is what keeps it affordable. Here's where the lines are, so there are no surprises:
Payables in, payments out stay yours
We enter the bills; your team runs the final review and executes the payments. You keep control of every dollar that leaves.
Receivables aren't included
Tenant payments and reimbursements are part of our full-service Trust Bookkeeping instead.
Bank reconciliations are separate
Pair AP Solutions with Daily Bank Reconciliations, or get both together in Trust Bookkeeping.
Trust and PM transactions only
Corporate books are handled by our Corporate Bookkeeping service.
AP is one piece of Trust Bookkeeping.
Our flagship service handles payables, receivables, and daily bank reconciliations together, with a dedicated account manager and our proprietary audit software checking your trust accounts every day. Most clients who start with one piece end up letting us handle the whole thing.
Payables entered and check runs approved
Receivables entered: tenant payments and reimbursements
Trust bank accounts reconciled
Errors flagged and corrected as they appear
A dedicated account manager, ongoing
A simple rhythm that keeps AP moving.
Send tasks through Asana with the details your team needs: vendor, GL account, property, and the invoice attached
Your team gives payables a final review before running payments
We'll suggest process improvements as we see them, and it works best when you're open to them
Frequently asked questions
What's the difference between AP Solutions and Trust Bookkeeping?
AP Solutions covers one piece: we enter your payables. Trust Bookkeeping is the full service, where we handle payables, receivables, and daily bank reconciliations together, with a dedicated account manager throughout. If you want the whole back office handled, Trust Bookkeeping is the better fit.
Does AP Solutions include bank reconciliations?
No. AP Solutions is focused on entering payables. Daily bank reconciliations are available as their own service, or included in Trust Bookkeeping.
Do you enter tenant payments or other receivables?
No, AP Solutions covers payables only: vendor invoices and owner and management company bills. Receivables are handled under Trust Bookkeeping.
Do I get a dedicated account manager?
Yes, for your first 30 days: a dedicated Account Manager helps set up your processes and workflows. After onboarding, your dedicated bookkeeping team continues entering and checking payables, and your team runs the final review before payments go out.
Which software do you work in?
AppFolio, Buildium, Rentvine, and Propertyware. AP Solutions covers trust and property management transactions; corporate books are a separate service.
How do we get started?
With a free database review: we look at your books and payables workflow together and confirm whether AP Solutions or full-service Trust Bookkeeping fits your operation better.
Stop Stressing Over PM Bookkeeping
Let our experts handle the complexities of trust accounts, reconciliations, and audits. Claim your free 30-minute consultation today. No obligation.
Sat & Sun - Closed
