Corporate Bookkeeping Agreement

This Agreement is governed by the Master Services Agreement.

Please review the entirety of this agreement to understand the terms of your service. These terms are in place to ensure your success when working with our team. 

Corporate Bookkeeping Includes

• Maintain the financial records of a company by accurately posting the day to day financial transactions in Quickbooks Online.
  
• Collect, analyze and retain all documentation related to maintaining corporate books and records
  
• Post daily transactions into the general ledger for:
  
  • Corporate Bank Accounts
  • Corporate Credit Card Accounts
  • Income & Expenses
  • Record and track Reimbursements - Expenses paid by Corp Bank on behalf of a property that will need to be billed and paid back to Corp.
    
    • *Corporate AR - Accounts Receivable - APM Help CBK does not prepare any billing invoices (accounts receivable) on behalf of our clients, this function should remain in house. (Separate from Reimbursement Process) This is any invoicing separate from Reimbursements that may not be part of the Property Management.
  • Corporate AP – Accounts Payable
    
    • *APM Help CBK will post all necessary bills for our clients but we do not pay any bills on behalf of our clients, this function should remain in house.
• Complete month-end close by:
  
  • Posting all monthly journal entries and close the month end books
  • Reconciling and balancing all accounts
  • Preparing monthly financial statements as requested 
  • Issuing financial statements on the 15th of the following month

Client Responsibilities

• General Duties
  
  • Provide all company related invoices and receipts for income and expenses to APM Help to be posted into QBO by 10th of next month.
  • Communicate any unique business transactions to APM Help
  • Willingness to adjust processes based on best practices suggested by our team
  • Clear and complete communication via Asana, Email, and Calls/Meetings
    
• Corporate Banking and Credit Card Accounts 
  
  • Set-up and provide “read-only” access to all corporate accounts and credit cards to be maintained by APM Help CBK. If a login can not be provided, statements will need to be sent at the end of closing period for Credit Cards.
    
• Maintain management of Account Receivables (Income)
  
  • Setup and maintain correct client contacts and banking information 
  • Create and send client invoices
  • Collect and deposit client invoices
    
• Maintain management of Account Payables (Expenses)
  
  • Setup and maintain correct vendor contacts and banking information
  • Verify source documents of receipts & invoices received
  • Review all invoices for accuracy
  • Prepare checks and payment of invoices
    
• Fixed Assets/Depreciation
  
  • APM Help does not keep track of fixed assets or calculate fixed asset depreciation, this function should remain in house.
    
• Amortization of Intangibles and Loans
  
  • APM Help does not keep track of intangibles and loans  or calculate amortization, this function should remain in house.
    
• APM Help CBK does not prepare or issue Form 1099’s, we would be happy to walk you through your options in QBO and GUSTO for Form 1099 compliance
• Respectful communication with our team (no use of slurs, foul language, aggressive tone of voice, etc.) 
• Willingness to adjust processes based on best practices suggested by our team
  
  

If any company is in violation of this, we reserve the right to terminate services. You will be notified if any of these terms are violated and presented with a warning.