Consulting Agreement

This Agreement is governed by the Master Services Agreement.

Please review the entirety of this agreement to understand the terms of your service. These terms are in place to ensure your success when working with our team. 

Consulting Includes

Bank Reconciliation Catch Up

• We will reconcile the accounts in your database up to the date agreed upon in your contract via statements provided by you, or via a view-only bank login
• We will provide you with a list of transactions that occurred in your bank but were not recorded in your database, these are what we refer to as “Missing Transactions”
• We will enter Placeholders for transactions that are missing, which is a temporary entry on your Management/Corporate Property (0 unit non-owner property) so we can reconcile forward

Liability Clean Up

• If you are an AppFolio or Propertyware user, we will review the Diagnostics or Cash Suspect Report and make notes on how to correct all outstanding issues 
• If you are a Buildium or Rentvine user, we will review a combination of reports to determine discrepancies between your liabilities and cash on hand to ensure all liabilities are covered
• We will review reports to determine if there are any Past tenants with outstanding liabilities and work with you to close those out

Property Balance Review

• After your bank accounts are caught up and in balance, and your tenant liabilities are corrected, we will review your property balances to check for any negative properties and/or portfolios 
• We will work with you to determine the best plan to true up any shortages in the account
• We will be able to provide you with the final Management/Corporate balance that may be outstanding, this will need to be trued up as well. If you are able to keep an excess balance in your accounts to cover fees per your states Rules & Regulations, just be sure to let your consultant know this

Miscellaneous Tasks (Billed at the Consulting rate)

• We will provide any additional training your team may require, common training topics are: Leasing, Maintenance/Work Orders, Move Ins/Move Outs, Reconciliations, Uncleared Transaction Review, Reporting
  
• Entering Missing Transactions for your team
  
• Researching Uncleared Transactions and making corrections to clear them off of the reconciliation
  
• System Setup which includes, but is not limited to: Owner Packets/Statements, Management Fees, Additional Fees/Income Accounts, Chart of Accounts, Bank Switches, Leases, Recurring Entries

Client Responsibilities

• Your team will do ALL bookkeeping and data entry, unless otherwise stated above or requested, this includes but is not limited to:
  
  • Payables
  • Receivables
  • Move In/Move Out Accounting
  • Work Order Accounting
  • Credit Card Transactions
• Your team will reconcile all corporate and operating accounts, unless you are specifically working with our Corporate Bookkeeping Consulting team (Quickbooks ONLY)
• Please enter any missing transactions and reply to APM Help within 48 hours when you receive emails from APM Help to avoid project delays
• If your team is unable to resolve the list of missing transactions within 30 days of the completion of the bank reconciliations, then the placeholder replacement will not be included in the original Bank Reconciliation cost and will be charged at the Consulting rate
• Respectful communication with our team (no use of slurs, foul language, aggressive tone of voice, etc.) 
• Willingness to adjust processes based on best practices suggested by our team
  
  

If any company is in violation of this, we reserve the right to terminate services. You will be notified if any of these terms are violated and presented with a warning.