A trust account has to tie out three ways: the bank balance, the book balance, and the total of what you hold for every owner and tenant. Most property management trust accounting problems are one of those three numbers quietly drifting from the other two. We run that three-way reconciliation against your database daily, find the breaks, and post the corrections.
We work in AppFolio, Buildium, Rentvine, and Propertyware for trust accounting, and in QuickBooks for your corporate books, so changing platforms never means changing bookkeepers.
Our services include trust account bookkeeping, corporate bookkeeping, daily bank reconciliations, and daily audits, plus one-time trust account cleanup when a database is already out of balance. With a 100% audit pass rate and thousands of clients across North America, we're the trusted partner for reliable property management accounting services.
Trusted by 1000+ Property Managers
Software We Support
Trust accounting rules do not change when your software does. Our bookkeepers and consultants are former property managers, and they reconcile trust accounts every day in:
What Our Trust Accounting for Property Managers Covers
Trust Account Bookkeeping
Every deposit, disbursement, and owner or tenant balance reconciled against the bank, plus the monthly trust account reconciliation. With our 100% audit pass rate, you stay compliant and avoid fines. If your books have already drifted, we start with a trust compliance audit to find out how far.
Corporate Bookkeeping
Your management company's own books, kept in QuickBooks: monthly closes, clean expense categories, and financial statements you can read without a translator. You see where the margin is going while you can still do something about it.
Daily Bank Reconciliations
We reconcile your bank accounts every day, not once at month end. A mistake gets caught while it is still one transaction, and your balances are current whenever an owner or an auditor asks.
Daily Audits
Our proprietary audit software checks your database every day and ties the bank balance, the book balance, and your owner and tenant liabilities together in a three-way reconciliation. Anything out of line is flagged and corrected before it compounds.
On Demand Consulting
Not sure where the problem is? Send us the database. We find what broke, tell you what it takes to fix, and then do the fixing ourselves.
100% Audit Success Rate
3-Day Audit Response Turnaround Time
Full-service Back Office
Services Nationwide
Ready to hand off your property management accounting?
Book a free 15-minute call with our team to learn how the handoff works.
Client Testimonials
See why our clients gladly purchase our services.
The APM team quickly jumped in on our project and started putting best practices in place for our company. All along the way, they kept us informed, asked clarifying questions, and communicated fully to us. My accounts are now what I would call “audit proof.” Having the APM system perform daily audit checks (their Triple Tied Out report) along with the APM team performing the monthly Trust Account Reconciliations (monthly trust account reconciliations are required by our State Real Estate Commission) is something that we make sure our owners know about and gives them, along with potential new clients, and added layer of confidence in our company.
Robert Dell’Osso
Master Key Property Management
We have been with APM since January 2019. I love being able to ask any questions regarding AppFolio property management and accounting. I get answers the same day. A lot of times APM goes above and beyond to help where ever they can. I save a lot of time having APM assist with owner payments, move outs and much more. It is also very reassuring knowing that my books are in order. We look forward to growing our business and relationship with APM.
Jodi Williams
Steady Property Management
These folks are outstanding! They’ve done an amazing job helping to improve the efficiency of our operations. Highly knowledgable team and excellent follow-though. Highly recommend!
Mario Ricciardelli
Roost Living
Ready to Stop Worrying About Your Trust Account?
Let our team take on the trust reconciliations, owner balances, and audit responses. Book a meeting with our team today. No obligation.
