Residential portfolios are accounting-heavy in ways a commercial building is not. Deposits to hold and return door by door, move-ins and move-outs every month, prorated rent, and pet or utility charges that never look the same twice. Residential property accounting is getting all of that recorded correctly the first time, at volume.
Whichever platform your portfolio runs on, AppFolio, Buildium, Rentvine, Propertyware, or QuickBooks, we work directly in your database, so what you see is what we see.
Trust account bookkeeping, corporate bookkeeping, daily bank reconciliations, and daily audits, with a 100% audit pass rate and thousands of clients across North America. Deposit liabilities stay funded, turnover gets accounted for properly, and your per-door numbers hold up.
Trusted by 1000+ Property Managers
Software We Support
Our bookkeepers and consultants are former property managers who have run residential books in each of these platforms, so security deposits, prorations, and move-out entries land in the right accounts:
The Accounting Behind Every Door You Manage
Trust Account Bookkeeping
Security deposits are the first thing an auditor pulls, and a residential portfolio holds one for nearly every door, each owed back to a specific tenant. We keep the deposit liability funded and reconciled so what sits in the trust account matches what you actually owe. Our clients have a 100% pass rate for trust account audits since 2017.
Corporate Bookkeeping
Leasing fees, turnover costs, and payroll belong on your company's books, not the owners'. We keep the corporate side clean in QuickBooks so you can see margin per door instead of estimating it.
Daily Bank Reconciliations
Residential means transaction volume: partial payments, late fees, utility rebills, deposit refunds. Reconciling daily keeps that volume from piling into a month-end backlog nobody can unwind.
Daily Audits
Our proprietary audit software checks the bank, tenant liabilities, and owner balances every day. Move-out statements and deposit refunds are where residential books usually go wrong, so those get caught the day they are entered.
On Demand Consulting
Years of move-ins and move-outs leave residue: unapplied credits, deposits still held for tenants who left, balances that no longer tie. A bookkeeping cleanup project clears that out before an auditor finds it.
100% Audit Success Rate
3-Day Audit Response Turnaround Time
Full-service Back Office
Services Nationwide
Ready to hand off your residential property accounting?
Book a free 15-minute call with our team to learn how the handoff works.
Client Testimonials
See why our clients gladly purchase our services.
The APM team quickly jumped in on our project and started putting best practices in place for our company. All along the way, they kept us informed, asked clarifying questions, and communicated fully to us. My accounts are now what I would call “audit proof.” Having the APM system perform daily audit checks (their Triple Tied Out report) along with the APM team performing the monthly Trust Account Reconciliations (monthly trust account reconciliations are required by our State Real Estate Commission) is something that we make sure our owners know about and gives them, along with potential new clients, and added layer of confidence in our company.
Robert Dell’Osso
Master Key Property Management
We have been with APM since January 2019. I love being able to ask any questions regarding AppFolio property management and accounting. I get answers the same day. A lot of times APM goes above and beyond to help where ever they can. I save a lot of time having APM assist with owner payments, move outs and much more. It is also very reassuring knowing that my books are in order. We look forward to growing our business and relationship with APM.
Jodi Williams
Steady Property Management
These folks are outstanding! They’ve done an amazing job helping to improve the efficiency of our operations. Highly knowledgable team and excellent follow-though. Highly recommend!
Mario Ricciardelli
Roost Living
Get Your Residential Books Clean
Let our experts handle the deposits, the reconciliations, and the audit prep. Book a meeting with our team today. No obligation.
