Every rental you manage carries its own small set of books: rent collected, expenses paid, a management fee taken, and a balance that belongs to the owner. Rental property accounting is keeping those four things straight one property at a time, so the statement an owner opens at month end does not turn into a phone call.
That work happens in whichever system you already run: AppFolio, Buildium, Rentvine, Propertyware, or QuickBooks. Your owners keep the same portal and the same reports they have always had.
Trust account bookkeeping, corporate bookkeeping, daily bank reconciliations, and daily audits, with a 100% audit pass rate and thousands of clients across North America. Owner draws go out on schedule, and every figure on the statement traces back to a real transaction.
Trusted by 1000+ Property Managers
We Work Inside the Software You Already Use
Our bookkeepers and consultants are former property managers. They already know how each platform posts rent, management fees, and owner draws, so nothing gets forced into the wrong account:
From Rent Received to Owner Statement Sent
Trust Account Bookkeeping
Rent receipts, tenant deposits, vendor bills, and owner distributions all move through the trust account, and the balance has to hold up property by property, not just in total. That is the whole of our trust bookkeeping service, from move-in accounting through owner payments and statements.
Corporate Bookkeeping
Management fees, payroll, and overhead belong on your company's books, never the owners'. We keep that side separate and current in QuickBooks so you can see what the portfolio actually earns you.
Daily Bank Reconciliations
Rent lands in the trust account all month long. Reconciling daily means a payment posted to the wrong property, or a rent check that bounced after you had already paid the owner, gets caught while it is still easy to correct.
Daily Audits
Our proprietary audit software checks the bank, tenant liabilities, and owner balances across every property you manage, every day. Negative owner balances and unapplied receipts get flagged instead of quietly compounding until an owner asks about them.
On Demand Consulting
If owner balances stopped making sense a while ago, our consultants trace them back, show you what caused it, and rebuild the ledgers so the numbers you report are numbers you can defend.
100% Audit Success Rate
3-Day Audit Response Turnaround Time
Full-service Back Office
Services Nationwide
Ready to hand off your rental property accounting?
Book a free 15-minute call with our team to learn how the handoff works.
Client Testimonials
See why our clients gladly purchase our services.
The APM team quickly jumped in on our project and started putting best practices in place for our company. All along the way, they kept us informed, asked clarifying questions, and communicated fully to us. My accounts are now what I would call “audit proof.” Having the APM system perform daily audit checks (their Triple Tied Out report) along with the APM team performing the monthly Trust Account Reconciliations (monthly trust account reconciliations are required by our State Real Estate Commission) is something that we make sure our owners know about and gives them, along with potential new clients, and added layer of confidence in our company.
Robert Dell’Osso
Master Key Property Management
We have been with APM since January 2019. I love being able to ask any questions regarding AppFolio property management and accounting. I get answers the same day. A lot of times APM goes above and beyond to help where ever they can. I save a lot of time having APM assist with owner payments, move outs and much more. It is also very reassuring knowing that my books are in order. We look forward to growing our business and relationship with APM.
Jodi Williams
Steady Property Management
These folks are outstanding! They’ve done an amazing job helping to improve the efficiency of our operations. Highly knowledgable team and excellent follow-though. Highly recommend!
Mario Ricciardelli
Roost Living
Give Your Owners Books They Can Rely On
Let our team handle the trust account, the reconciliations, and the owner statements. Book a meeting with our team today. No obligation.
