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Spring Has Sprung! A Time for Renewal and Refreshing Routines for Property Managers and Tenants

April 1, 2024

Ah, spring! The season of vibrant blooms, chirping birds, and a gentle breeze that whispers of new beginnings. For property managers, spring also signifies a shift in focus: lease renewals and the all-important task of preparing properties for the changing season. But before diving into the nitty-gritty, let's take a moment to appreciate the fresh energy that spring brings. It's a time to open windows, declutter spaces, and embrace a renewed sense of purpose –  all of which resonate with the spirit of both property management and tenant life.

Action Items for Property Managers:

With spring's arrival, it's time to kick off your lease renewal process. Here's how to ensure a smooth transition:

  • 90 Days Before Lease End: This is your window to begin assessing tenant performance.
  • Objective Performance Review: Look at factors like on-time rent payments, adherence to lease agreements (no unauthorized pets, smoking violations, etc.), and overall care of the property as documented in mid-lease or renewal condition reports. These reports are valuable evidence for your clients, showcasing your proactive property management.

But spring isn't just about renewals – it's also about preventative maintenance! Here are some key areas to consider:

  • Exterior Inspections: Schedule inspections to assess any winter-related damage and ensure the property's exterior is in tip-top shape.
  • Landscaping Refresh: Spring is the perfect time to spruce up landscaping. Consider refreshing mulch beds, trimming overgrown shrubs, and planting seasonal flowers (if permitted by your lease agreements).

Tenant Reminders for a Blooming Good Spring:

Spring is a great time to send a friendly reminder email to your tenants about some key seasonal maintenance tasks that contribute to a well-maintained property:

  • Air Filter Replacements: Spring cleaning often means dusting and decluttering. Don't forget about air filters! Remind tenants to replace them every 60-90 days to maintain optimal air quality and HVAC efficiency.
  • Gutter Cleaning: Clogged gutters can cause major problems during heavy spring rains. If your company offers annual gutter cleaning, inform tenants of the scheduled date(s) or how to schedule an appointment if needed.
  • Lawn Maintenance: Spring is when lawns come back to life! Remind tenants about their responsibility to mow lawns regularly, edge walkways, and maintain a neat and tidy 

appearance (as outlined in their lease agreements).

Here at APM Help we know how busy the life of the best property managers becomes in the Spring. So to give you some time back we wanted to take one more thing off your plate. Spring is a great time to email your tenants with a gentle reminder of what is expected from them during this part of the year. Below we are happy to share with you a quick template to make your own so that you and your tenants have a great spring time!

Don’t forget; if you are looking to reclaim even more time from your busy PM life, APM Help can give you back up to 70+ hours per month by handling all your back office accounting work. Just Reach out today to learn more!

Template for Tenant Email:

Subject: Spring Reminders! Let's Make it Bloom!

Dear Valued Tenant,

Spring has arrived, and with it comes a renewed sense of energy! As the weather warms up, we wanted to take a moment to share some friendly reminders for a smooth spring season at [Property Name].

Air Filter Replacements:

Spring cleaning is a great time to replace your air filters! Replacing air filters every 60-90 days helps maintain optimal air quality in your unit and keeps your HVAC system running efficiently.

Gutter Cleaning:

[If your company offers gutter cleaning:]  We will be performing our annual gutter cleaning on [dates] for all units.

[If tenants are responsible for gutter cleaning:]  Don't forget to schedule your own gutter cleaning during the spring months to prevent any issues during heavy rains.

Lawn Maintenance:

As outlined in your lease agreement, tenants are responsible for maintaining the lawn by mowing regularly, edging walkways, and keeping the property looking neat and tidy.

We appreciate your cooperation in keeping [Property Name] a comfortable and well-maintained environment for everyone!  Spring is a time to enjoy the outdoors, so get outside, breathe in the fresh air, and make the most of this beautiful season.


The [Property Name] Management Team

By implementing these proactive measures, you can ensure a smooth spring transition for both you and your tenants, maximizing your efficiency and keeping your clients happy with your comprehensive property management services. Let's embrace the season of renewal and work together to create a flourishing environment!

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