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APM Help Blog

Moving In Tenants in Rentvine

July 2, 2023

Start new tenancies off on the right foot by nailing the initial move in process. If you struggle moving in tenants without challenges, then continue reading and get confident utilizing Rentvine’s move in flow.

Recording a move-in process in Rentvine involves the following steps:

1. Create a new lease. You’ll want to reflect all your Lease Agreement’s terms in the new lease, so make sure your Property Management Agreement is already signed and handy. Rentvine will walk you through the information you’ll need to enter, starting with the lease and tenant’s details. Next you’ll need to add any move-in charge so make sure to include the first month's rent and security deposit. Lastly, don't forget to add the recurring charges next so you take advantage of Rentvine’s automation tools.

2. Collect move-in funds. Once you have created the lease, you will need to collect the move-in funds from the tenant. Rentvine allows you to collect these funds electronically, using ACH or credit card. If you don't collect via Rentvine’s payment method, then you can manually enter the tenant’s payment. Lastly, don’t forget to deposit these items in the software once they clear your bank account.

3. Conduct move-in inspection. Before the tenant moves in, you will need to conduct a move-in inspection to document the condition of the property. Rentvine provides a move-in inspection checklist that you can use to ensure that everything is in good working order. To access the checklist, go to the "Inspections" tab, and click on the "Move-In Inspection" button. Follow the prompts to complete the inspection, and upload photos as needed.

4. Send a move-in package. After the move-in inspection is complete, you may need to send the tenant a move-in package. This package should include important information about the property, such as the move-in inspection report, the lease agreement, and any rules or regulations that the tenant needs to be aware of. No need to handle this outside Rentvine, use the Rentsign tool to make sure all your information is gathered in the same place.

Stuck on a step? Reach out to us today!

Don’t mess up balances when handling move-ins.

An important aspect of a move in process is handling the collection of funds properly, but this depends entirely on the way your bank and cash accounts are set up. Here’s a common list of bank account set ups and the related move in transactions. Follow these steps closely, depending on your setup, and you can’t go wrong!

Not sure what your setup is? We can help!

Are you making the most out of Rentvine’s move-in features?

Rentvine's move-in process also allows property managers to easily assign tasks to themselves or their team members. For example, they may assign the task of scheduling a move-in inspection to their maintenance team, or the task of collecting the first month's rent to their leasing agent. Tasks can be assigned with due dates and reminders, ensuring that nothing falls through the cracks.

Once the move-in process is complete, Rentvine automatically generates a move-in report that includes important details such as the move-in date, lease term, rental amount, security deposit, and any move-in fees or charges. This report can be accessed at any time by navigating to the tenant's profile and clicking on the "Reports" tab.

Overall, the move-in process in Rentvine is designed to be simple and straightforward, while providing property managers with all the tools they need to manage the move-in process effectively and seamlessly.  

If you find yourself struggling with the move in flow, or any other task in Rentvine, APM Help’s team of experts are available to assist.

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