fbpx
Call or Text: +1 (281) 949-8755
info@apmhelp.com

Blog

Cash Vs. Accrual

What is Cash Accounting versus Accrual Accounting? Accrual basis accounting is when revenue and expenses are recorded at the time they are “earned”, regardless of when the money was actually received or paid. Cash basis accounting is when revenue and expenses are recognized at the time they are received or paid. These accounting practices are…
Read more

1099 Balance Forward Feature in AppFolio

OMG, my geeky meter soared sky high today. I always say that I have a “Forest through the trees” syndrome in AF. There are still some cool features that stare me right in the face but I’m oblivious to them. Today it was the 1099 Balance Forward feature. When new property management companies onboard with…
Read more

Adjusted Cash Balance Issues

Adjusted cash balance issues happen when the property balance(s) do not agree with transactions posted to the cash bank account. The database runs a check that involves the following process: Property balances (only from properties linked to the current bank account) Less unreconciled deposits Less unreconciled receipts deposited after the reconciliation period Plus unreconciled checks…
Read more

Uncleared Items in Your AppFolio Database

We’re getting towards the end of the year folks. Here’s a reminder… have you checked your uncleared items lately?   Uncleared deposits might mean you have overstated your income. An example might be with an actual deposit of a receipt AND than there is also a JE placeholder that represents that deposit or receipt created…
Read more

It’s That Time of Year Again: W9 Best Practices, Part I

This is a Bookkeeper’s guide to tips and tricks for W9 Best Practices so that YOU can be ready for 1099 filing in a timely manner at the end of the year. 1099 MISC filing is completed each year, at the end of January and the deadline is typically the 31st of January. It’s important…
Read more

“Bill Pay” Check Mapping

Sometimes we don’t have time to make it through all the help files in AF. One of my favorite resources is the Bill Pay Check Mapping image. This is very helpful for those utility payments that are paid via Bill Pay to make sure that you have the account number recording in the memo line…
Read more

CSA: Be kind to your bookkeeper

I know that I am speaking for all bookkeepers out there that are using AppFolio when I ask that if you are submitting receipts or payables or helping by posting receipts or payables…. to PLEASE remember that these posts have to match what is happening in real life in the bank account. Otherwise, we have…
Read more

Allocating A Payable

Have you used the ALLOCATION feature in a Payable? I have one word for this, WOW! Funny how one little word, at the simple flick of a check mark, can make you so happy. Here’s an example of true bliss. You have a client with a $15.00 payment that wants the expense distributed amongst 14…
Read more

Concerns regarding the Owner 1099 calculations?

To verify an Owner 1099 calculation: Make sure you run a Cash Flow Report. Set the date range for the tax year. Do you see the prepayments row on the report? If not, go to Accounting, GL Accounts and make sure that your prepayments GL account is set to be included on the cash flow…
Read more